Employee Time and Attendance Systems

Learn more about employee time and attendance

Written by Steve Bryan

Tracking the comings and goings of your employees can be an ordeal. With a workforce composed of both contractors and full-time staff, it’s essential to have a reliable employee time and attendance system in place. Fortunately, there are a few software packages that can help you keep tabs on your staffing situation with ease.

Automating employee time tracking

Some software manufacturers produce fairly robust applications that typically contain more bells and whistles than you may expect such as:

• Remote log-in. Depending on your business needs, you may have employees work from home after hours or travel to a client site out of state. Employee time and attendance software allows your staff to log their time, even if they are not working at their desks.
• Scheduling. Now more than ever before, it is important to have a full staff on hand when important projects are coming due. A good software package lets you review your past human resources needs and accurately plan for future requirements.
• Contractor tracking. In today's economy, many companies are dipping into the contract labor pool to bring certain projects in on time. Because contractors typically are paid by the hour, you need to keep a close eye on the hours worked to make sure that you don't go over budget. An employee time and attendance system can help you do this efficiently.
• Determining the true cost. On most projects, the biggest expense is the cost of human resources. Employee time tracking software offers a more accurate projection of what it costs you to produce something for a client.

Eliminating problems with time and attendance systems

The more traditional methods of employee time tracking lend themselves to mistakes and abuse, which a time and attendance system can help you correct:

• Chronically late employees. If staff members are not adhering to your core office hours, the system can produce a report indicating which employees are constantly running late or leaving early. An employee time and attendance system can help your management staff address the issue with an employee before it becomes a more serious matter.
• Buddy punching. Although you want to think the best of your employees, coworkers can punch each other's time cards to avoid losing compensation but use more of their time outside of work. An efficient employee time and attendance system can put a stop to this kind of buddy punching.
• Accounting mistakes. If your human resources department manually enters the hours an employee works into the payroll system, mistakes will occasionally happen. By implementing your existing payroll processing into the employee time tracking system, you’ll ensure that everyone is paid promptly and accurately.

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